![]() ![]() There may be a rumor that there will be salary cuts in an organization. The grapevine has its advantages but it can also cause unnecessary tension in an organization as it can be misleading and untrue. Hearing something on the grapevine means that an employee has heard some piece of information that’s being passed around in unofficial channels. It’s characterized by rumor, gossip and speculation. ![]() ![]() This type of communication is called grapevine communication. When employees informally communicate with each other, using or unofficial channels of communication, they may end up receiving information that’s baseless and untrue. Memos In Business CommunicationĮvery organization has formal and informal channels of communication. It’s always helpful to be on the safe side and proofread memos before sending them out. Given its brevity and length, you might sometimes take the process of writing memos for granted. For example, if you are providing feedback, you may want to avoid using sharp words in your memo. It’s best to avoid colloquial terms or slang words and keep the tone as objective as possible, especially when conveying something negative. Here are a few checks that will help you write a mindful memo: An effective way to be concise in your memo writing is to ask yourself, “Can I write this more directly?” The Don’ts: We use memos to communicate different kinds of information. Lengthy memos can affect the overall readability and cause your readers to lose interest. Large chunks of information can be broken down for quicker understanding by making a list. This will help you determine the language and the tone of your memo and ensure sensitive information doesn’t reach the wrong people.īullet points are a great way to ensure that the information is precise and effectively communicated. It’s always beneficial to know the readers you’re sending your memo to. The takeaway also becomes the subject of the memo. Check your memo to see whether the purpose is established clearly. You can always revisit your draft to add information you may have left out and rephrase your writing to make it more impactful. It’s always better to write a draft before you finalize your memo. Here are a few handy tips that emphasize the do’s and don’ts of memo writing: The Do’s: Before writing your memo, it’s a good idea to sit down and remind yourself of these steps: As with any written communication in the workplace, double-check your memos for sensitive information before you forward them to others. It should anticipate and answer any questions the reader may have. When writing a memo, get to the point quickly and don’t provide unnecessary details.Ī memo shouldn’t confuse the reader. In other words, memo writing should be clear and focused. What Is Memo Writing?īarbara Diggs-Brown, a communications expert from American University, says memos are most effective when they are “short, concise, highly organized, and timely”. Now that you know what a memo is let’s dig deeper into the process of memo writing. To recount an event or piece of information The primary motive behind memo writing is to broadcast information to a large group of people.Ī few other ways in which memos are used are: Its core purpose is to give instructions or serve as a reminder of events, actions or decisions. What Is The Meaning Of Memo?Ī memo, short for memorandum, is usually a small piece of written information used in business environments for interoffice communication. ![]() It could be about something as insignificant as the cafeteria being shut for a few days or something significant like a change in an organizational structure. What is a memo? Quite simply, a memo is a tool for internal communication in the business world. Companies still use memos to communicate policies, procedures and other business-related information within an organization. Whatever the medium, one thing remains unchanged: the office memo. Digital communication through email, WhatsApp, Slack or Teams or text dominates offices across the world today. The world of communication is changing rapidly. ![]()
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